UNIONDAC to Hold AGM on January 25, 2020, Lists Proxies


Monday, January 04, 2021 / 6:33 PM / NSE / Header Image Credit: African Financials

Notice is hereby given that the next Annual General Meeting of Union Diagnostics and Clinical Services Plc. will be held on Monday, 25th of January 2021, at 10am at Lagos Resource Center, 9, Anifowose Street, Victoria Island, Lagos to transact the following ordinary business:

1.     To receive and consider the report of the Directors, the Audited Financials for the year ended 31st December 2019 together with the reports of the Auditors thereon;

2.      To re-elect Directors retiring by rotation;

3.      To elect members of the Audit Committee

4.      To authorize the Directors to fix the remuneration of the Auditors.


Voting by Proxy

In the interest of public safety and having due regard to the Nigeria Centre For Disease Control (NCDC) COVID-19 Guidance for Safe Mass Gatherings in Nigeria, and the restrictions on number of individuals at public gatherings by the Lagos State Government and other relevant authorities, Shareholders are hereby advised that attendance at this year's AGM will be done through proxy only. A proxy may be selected from any of the following individuals:

(a) Dr. Olusola Akinniyi

(b) Mr. Abiodun Akinkoye

(c) Mr. Anthony Nwozor (the "Selected Proxies").


The Selected Proxies are to attend the Meeting physically and vote on their own behalf as well as on behalf of the Shareholders who selected them as proxies. Due to the aforementioned restrictions, the company would adopt the recommended Lagos State Government directive and limit the number of people in this gathering. Thus, the total number of people that would be granted access into the AGM venue would be restricted to abide by the number which the Lagos State Government permits in a gathering.


Also, in line with COVID-19 protocols, Shareholders would also be granted access to live stream the proceedings of the AGM to limit physical gatherings at the venue. The option of live streaming the meeting would be done via a link that will be made available on the Company's website at www.uniondiagnostic.com.ng. Registration of Shareholders will commence two (2) hours before the scheduled time of the meeting.

Shareholders are hereby advised to appoint proxies from the list mentioned above and forward the completed proxy form to the Registrar, First Registrars and Investor Services Limited, 2, Abebe Village Road, Iganmu, Lagos or by an email to info@firstregistrarsnigeria.com.


Proxy forms (together with any Power of Attorney or other authority under which it is signed, or a notarised copy of such Power of Attorney or other authority) must be completed and deposited at the office of the Company's Registrars, First Registrars and Investor Services Limited, not later than 48 hours before the time of the meeting.

Shareholders may obtain a copy of the Audited Financials for the year ended 31st December, 2019 from the Company's website at www.uniondiagnostic.com.ng.


Any Shareholder attending the Annual General Meeting via live streaming who has any question with regards the Ordinary and Special Business will be able to ask such questions during the course of the Meeting.


Rights of Security Holders to Ask Questions

In compliance with Rule 19.12(c) of The Nigerian Stock Exchange's Rulebook 2015, a member and other Security Holder of the Company have a right to ask questions not only at the Annual General Meeting, but also in writing prior to the Meeting, and such questions must be submitted at least one week before the meeting. Kindly send all questions to finance@uniondignostic.com.ng


Stamping of Proxy

The Company will make arrangement at its own cost to pay the stamp duty on all duly completed and signed proxy forms submitted within the stipulated time.


Audit Committee Members

Any shareholders may nominate another Shareholder for election as a member of the Audit Committee. Such nomination must be in writing to the Company Secretary at least 21days before the Annual General Meeting. Code of Corporate Governance by the Securities and Exchange Commission prescribed that, members of Audit Committee should have basic financial knowledge and should be able to read and analyze financial statements, therefore it is very important that nominations should come with the curriculum vitae of the nominee.


Closure of Register of Members

The Register of Members and Transfer Books of the Company will be closed between Thursday 7th and Thursday 14th January 2021 (both days inclusive) for the purpose of updating the Register.


Notice is hereby given to all Shareholders to open bank accounts, stock broking accounts and CSCS accounts for the purpose of dividend. A detachable application form for e-dividend is attached to this Annual Report to enable all shareholders to furnish particulars of their accounts to the Registrar (First Registrars and Investor Services Limited) as soon as possible.

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