So, you have found the perfect time clock solution for your business but have not decided where to set it up. When placing an employee work time clock, the first thing to consider is your business's size and structure. A time clock should be set up to be easily accessible to all employees and does not disrupt the natural flow of work.
Your work time clock software placement will depend on several factors, including what type of business you have and whether employees work in office, remotely, or out in the field. Read on to find out the best places to set up an employee work time clock.
Placing time clocks in your workspace should be a strategic endeavor. The first thing to think about is convenience of use. In general, it is a good idea to make the time clock easy to access so that employees have no reason not to punch in and out of work properly. For example, if the work time clock is placed in an area that is difficult to reach due to high traffic or obstructions, employees may skip proper punch in/punch out procedures to save time when going on breaks or lunch.
One solution is to place multiple employee work time clocks in different areas of your business so that employees in each department have a dedicated place to punch in or out. This alleviates employee stress and wasted time traveling from one area to another to use the time clock.
Another option is to place the time clock in an employee's-only area used by all workers, such as a break room, locker room, or group meeting office. This not only makes the punch in/punch out process easier, but it also becomes more routine if employees are guaranteed to visit the area where the time clock is located.
If a break room is not an option, then another solution would be to place the time clock at a universal entry point. This is an effective solution for businesses with one dedicated entry as employees are presented with the time clock when they enter your company. This allows them to punch in and immediately go to work.
For businesses with employees who work remotely, an app or cloud-based time clock is essential. Allowing remote employees to punch in and log time from their own devices makes the process of tracking hours much simpler. This way, employees who are not physically present can record their time from whatever remote location they are working from without visiting a physical time clock.
Most apps or web-based time clocks also allow managers to review and edit employee hours to ensure proper time is paid to employees who work remotely. Additionally, remote work time clocks tied to a specific device for each employee provide an extra level of security and honesty for remote work employees.
Selecting the best type of employee timesheet software comes down to a need's assessment of your business. If all employees are physically present, then one or multiple devices set up around your workplace is the best option depending on the size of the workspace and the number of employees.
Larger businesses and businesses with many employees would likely utilize multiple physical time clocks. For companies with remote workers, an app or web-based time clock is the ideal solution. This allows for fluid tracking of hours without a loss of productivity. If the business has a mix of both types of workers, then both types of clocks may be necessary.
If you are still unsure where to set up your work time clock, then do a trial run and test different areas. Get feedback from your workers to determine where they find it easiest to interact with your time clock software. Once you have chosen the perfect place, make sure that all employees are aware of the time clock solutions location to ensure a smooth time tracking process.
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